With the number of security solutions available to protect confidential information and documents, organizations are often bewildered as to the right kind of security system to implement in their enterprise. While there are a host of data security companies offering varied products, it is important to know the different kinds of alternatives that may be suitable for your organization. Here are some of the options:
Data Leak Prevention Technology (DLP)
A relatively new technology, DLP can track – and in some cases – block certain instances, where potentially sensitive data is being transmitted outside of the organisation. Since it is in its formative stages, analysts believe that DLP has yet to mature and is currently quite high-priced to install and maintain. One of the issues associated with DLP is that although it can keep track of users who are sending classified information to unauthorized entities; it is not effective in stopping users from transmitting the data.
While it may be feasible to arrange DLP products to block the electronic transfer that activates a filter, it can only block approximately 75% of the entire information that should be stopped. Under the best of conditions, this can create complacency when a crucial portion of information is still getting out; in the worst possible case, it provides hostile employees real-time response and activity about precisely what the filter is catching or not, which gives them the opportunity to align and correct their nefarious techniques.
An economical option to DLP is to encrypt the data while in motion, which can safeguard and secure information even if classified data is being sent. If your partner or client is not already using Data-In-Motion Encryption – that is, information transmitted over secure connections for both Internet and intranet traffic- this could be your first initiation into data security. By setting up a secure tunnel over an un-encrypted network, such as the Internet, TLS or Transport Layer Security can be used as a safe bet for transferring data to trusted third parties. A cheap alternative to DLP and a basic way to start safeguarding your partner’s data, TLS permits users to get access to specific resources such as file servers or e-mail sent safely over the Internet.
Sensitive data or information that is dormant – sitting idly on a local hard drive or server – must also be encrypted. Most people consider that information that is sitting idle is safe, which is a complete fallacy. It is critical to consider encrypting data at rest, as basic password protection can easily be circumvented by unauthorized users. If your document is password protected, it does not prevent hackers from accessing or breaking into the files. For instance, if the drive goes missing, anyone who finds it could easily gain access to the information. This has often happened when a user’s laptop gets stolen or lost, and in some cases when a backup tape or a production drive goes missing.
Leading the pack, the most sophisticated option is Digital Rights Management (DRM). Also referred to as Enterprise Rights Management (ERM), Enterprise DRM is an advanced form of access control that protects information both inside and outside the enterprise whether in transit or at rest. With Enterprise DRM you can place granular controls over documents, controlling if and when a document expires, whether screenshots can be taken, whether printing is allowed (and if so, how many times), etc. Protection is done at the document level resulting in a flexible and secure approach which can be altered depending on the security required. Documents can be set to automatically expire on a given date, after a number of views, or a number of days from when they were first used. Enterprise DRM can also be used to track document access and print usage, and documents can be remotely revoked if an administrator thinks they are being misused.
Enterprise Rights Management with Digital DRM from LockLizard
In spite of content being ‘protected’ by copyright laws, it can be very difficult to police the Web or catch law-breakers. With Enterprise Rights Management DRM technology from LockLizard, stealing the document in the first place itself is rendered useless because only those who are authorized can view it. Enterprise DRM is being sought after by companies as it is a far more efficient solution to the problem of content theft than the inconsistent security solutions intended to help stop or track document misuse.
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