One of the leading priorities for enterprises as well as governmental organizations, is to secure enterprise content from prying eyes. Hardly a day goes by without hearing of document leaks and sensitive information loss in high-profile cases. Such incidents take place because of careless physical security, absent or incorrect execution of technology, not adopting effective security processes, or a lack of knowledge of potential exposures and dangers. In spite of investing millions of dollars in perimeter-based security solutions for staving off the bad guys, enterprises today have to assume that their systems are not as secure as they should be and they need to employ more robust methods in protecting their content.
An effective way of protecting sensitive data and confidential documents is to deploy enterprise Digital Rights Management (DRM) to enhance overall information protection throughout the organization.
Restrictions of Perimeter-Based Security Solutions
Securing an organisation’s network by controlling access to all network entry and exit points is no longer valid in today’s age of heightened attacks and document theft. While internal e-mails and intranet information is seen as generally secure, so long as they remain inside controlled boundaries – for example official e-mail inboxes, CMS, file and system folders, collaborative repositories, etc. however, a number of confidential information and official e-mails are also commonly and lawfully stored and used on hundreds of endpoint devices, laptops, and desktops outside of the organisation’s firewall, where such information can easily be hacked into, illegally copied and illicitly forward to unauthorized parties.
When Intellectual Property (IP) is electronically transmitted outside an organisation’s firewalls in order to share information with associates and collaborators, there is normally no way to ensure that the IP owner can control or track document usage. Confidential information and sensitive data stored on endpoint devices such as CD or USB flash memory or a BYOD can sometimes land in the hands of employees who are no longer actually employed by the organization. Research containing highly valuable data often ends up with the wrong people or with those who have no authorization to have such information. On the other hand, deliberate or accidental loss of a desktop drive or a laptop holding confidential data could subject an organisation to legal and financial risks and penalties, including reputational loss.
Fortunately, Enterprise DRM protects confidential documents by employing security policies that keep a check on who can read a document, what is being viewed and for how long it can be used. Moreover, Enterprise DRM can also prevent the duplication and unauthorized publishing of documents, enforce dynamic digital watermarking, and control the termination of documents. Regardless of the document’s physical location, Enterprise DRM will continuously protect the document and stays persistent throughout a document’s lifecycle. It can also be used to revoke the rights to use content after the document has been transmitted, for example, the document can be withdrawn if unforeseen errors are discovered after the document has been sent or if the document was unintentionally e-mailed to the wrong individual.
Generally, enterprise DRM can help to relentlessly safeguard and check the access rights of sensitive and confidential information based on users, groups, or environments, and can audit any tasks or unauthorized editing executed on protected documents. Enterprise DRM helps organisations enhance digital content security by:
- Controlling the confidentiality of invaluable digital assets such as organizational classified data and trade information that should only be the privy of a controlled group within the organisation.
- Barring the distribution and printing of unaccredited copies of documents.
- Safeguarding the organization’s content beyond the boundaries of a depository.
- Minimising the dangers of intellectual property loss whilst communicating with partners and other third parties.
LockLizard Enterprise PDF Security
Used by a wide range of industries and enterprises across the world, LockLizard PDF DRM software safeguards all confidential and classified data ranging from commercial and economic-related information, auditing and research data, guides, confidential sales and marketing collateral, competitive analysis, training material, copyrighted and patented designs, tender information, membership and subscription lists, and much more.
LockLizard has been chosen as the premier PDF DRM supplier by a host of clients as it has proven to be the most cost-effective and highly-effortless system to execute. This exceptionally efficient security solution allows clients to choose the level of controls that they wish to implement whether for top secret documents or varied information.